Data Service Center
Owned and Operated by Colonial and Red Clay Consolidated School Districts Link to Colonial District WebsiteLink to Red Clay District Website
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Data Service Center
168 S. Dupont Highway
New Castle, DE 19720
Phone:
(302) 504-7200
(800) 866-5927
Fax:
(302) 504-7201

Central Bidding:
(302) 504-7202
Helpdesk:
(302) 504-7222


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Services

The Data Service Center assists and supports school districts in their endeavors to provide quality education for all students through comprehensive services, coordination of technology, data access, end-user training, leadership, and standards. The DSC helps School Districts save money and provides opportunities for districts to offer programs and services that they may not be able to afford otherwise by pooling resources and sharing costs. Schools and districts benefit from DSC’s efficient, cost effective, and convenient web-based administrative applications, student applications,and other services.

Administrative Applications

Absence Request System
Absence Request System is an online system to manage staff absences for vacation, personal time, professional development, and travel requests within your district or school. The main purpose of the system is to make the process of requesting and authorizing vacation and leave requests a snap!

Finance Budgeting & Reporting
The Finance Budgeting & Reporting system allows district business managers to establish budgets for schools and other Intermediate Budget Units (IBUs). School administrators are then able to view their budget, as well as the Delaware Financial Management System (DFMS) transactions that affect their budget. DFMS transactions are captured at the end of each business day. Several reports are also available to the district administrative office, including a comprehensive Detail Activity listing that enables the user to view specific DFMS transactions.

FTE Reporting
Human Resources departments will find the FTE Reporting system a valuable tool in managing staff resources. HR managers can maintain a database of teachers and paraprofessionals in order to track how funding units are utilized within the schools and district. Payroll and business office personnel can run reports for a pay cycle to see how state FTE units are being used by comparing the employee’s state pay to the state salary schedule.

Human Resources & Payroll Reporting
District Human Resources and Payroll departments will benefit from the many customized reports available through DSC’s Human Resources & Payroll Reporting system. DSC receives Resources/Benefits information from PHRST on a daily basis, as well as Payroll information each pay cycle.

Personnel Applicant Tracking
Whether entered by the applicant via a link from the district’s web site or entered by district office staff, DSC’s Personnel Applicant Tracking System makes the hiring process easier from start to finish. Applications are captured and held pending approval by appropriate district personnel. School administrators can have the ability to view approved applications. Open positions may optionally be defined, thus allowing applicants to associate their application with a specific position.

Personnel Attendance
Easily track employee vacation and sick time with DSC’s Personnel Attendance application. Entered on a daily basis by location, the school or district office can record employee absences. Employee vacation and sick leave balances are maintained in accordance with state and district policies. Annual entitlements for vacation and sick leave are given at the beginning of the fiscal year. Many reports are available, including individual history lists that can be distributed to employees.

Professional Development Tracking
The Professional Development application goes beyond the nuts and bolts of planning and organizing a professional development workshop. The web-based application provides a user-friendly system to track employee professional development, organize workshops, manage online registrations, and provide reports at the district, school, and employee level.

Reported Time/Payroll
Using scan forms or online data entry, district staff can capture reported time for substitutes and regular employees receiving EPER, overtime, etc. utilizing DSC’s Reported Time/Payroll system. Workflows and approval processes are established for time that is entered online by timekeepers or self-service employees.

Student Applications

Student Applicant Processing
Enter, track, and manage choice applications online with DSC’s Student Applicant Processing system. Student Applicant Processing allows for maximum flexibility including an optional lottery based on district requirements and generates all necessary letters.

Standardized Test Reporting
The DSC Standardized Test Reporting application assists your teachers and district staff in making instructional decisions by providing an online, comprehensive, and easy to use view of assessment data for current classes and homerooms. The Standardized Test Reporting System can include data from the DSTP, NWEA, PSAT, SAT, and other local assessments. Along with historical student assessment profiles and progress graphs, teachers and administrators can obtain valuable information about student educational progress and needs.

Health Accounting
The DSC web-based Health Accounting System is a comprehensive system that allows you to save time recording Office Visits, scheduling and administering Medications and Treatments, reporting Accidents and Injuries, and entering Screenings and Immunizations. Nurses can also generate a variety of reports including the State of Delaware Daily Log Report, a Health Alerts Report, and the Summary of Health Services Report.

Discipline Reporting
Referral Action Profile is a comprehensive, school-tailored discipline system allowing school administrators to track student behavior incidents. Web-based and simple to use, incidents are entered quickly and easily. Individual student reports, school summary reports, and customized reports may be generated on-line to determine discipline trends and needs. You will also find the detention scheduling and attendance components not only useful, but also quick and easy to use.

Transportation Discipline Referral System
The DSC Transportation Discipline Referral System enables district transportation offices to track and report on student behavior incidents that occur on the buses. Designed for maximum flexibility, district administrators can define the types of behaviors your district would like to track such as Not Seated, Body Parts out of the Window, Exiting at Wrong Stop, etc. Helpful graphs and reports also allow the transportation office to report students with frequent behavior problems to the schools and district in order to effect positive behavior changes in those students

Other Services

Custom Printing and Mailing The DSC printing staff are experts in providing printing and mailing services using data extracted from eSchoolPlus or any other data source. We can handle all your printing needs at substantial savings.

We take the hassle out of mailings by providing you with an end-to-end solution. We utilize hardware and software tools that allow for substantially reduced postal costs. All large mailings are produced according to Postal regulations.

Surveys
The DSC Survey Service assists you in surveying your district and school stakeholders through every step of the survey process. We can assist in developing surveys of varying formats, thus promoting readability and ease of use for your audience. Once the survey is developed, we can distribute the surveys according to your specifications. We can also manage the data collection utilizing the most efficient methods for your particular survey and audience.

Central Bidding
DSC’s Central Bidding/Purchasing Service helps school districts meet their purchasing needs in a cost effective manner by researching vendors, managing specifications, and awarding bids for district supplies and services. The primary focus of central bidding is to enable participating districts, large and small, to secure pricing and advantages of large volume purchasing through aggregated bidding.